Clearances Information

Anyone who would like to volunteer or be a chaperone for school trips must have proper clearances.  The link below has all the information you need to get started!

REQUIRED CLEARANCES 

Pa State Police Criminal Record Check

Who:  ALL employees and volunteers

When: Prior to start of service/employment and updated every five years

Cost:  $22 (volunteers free)

https://epatch.state.pa.us/Home.jsp

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PA Child Abuse History Clearance

Who:  ALL employees and volunteers

When:  Prior to start of service/employment and updated every five years

Cost $8 (volunteers free)

https://www.compass.state.pa.us/cwis/public/home

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Safe Environment – Protecting God’s Children class

Who:  ALL employees and volunteers, 18 and older

When:  Prior to the start of service/employment

Cost:  free

Register at www.virtus.org.

Click: Registration.

Select:   Begin Registration

Select: Philadelphia, PA from the drop down box and click select

Create a User ID and Password and follow the prompts.

(Includes the Technology Addendum which was added in mid-2011)

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Mandated Reporter  v.2.0 –  This is an online module.  (18 and older only)

Go to https://childyouthprotection.org/

Click: Training Institute tab.

Follow the prompts to create a portal.  Click “Register Now.”

Upon completion, print, sign and forward a copy of the certificate of completion.

 

Updated Mandated Reporter

ALL volunteers and employees receive a brochure and must sign attached form. (Required of anyone who completed the Mandated Reporter training prior to Feb 2016.)

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Disclosure Statement Application–In place of fingerprinting for volunteers if you lived in PA for 10 years or more.

Who:  Volunteers who have lived in the state of PA, continuously, for 10 years or more.

OR…

Anyone who has an arrest or conviction, or notification that the person has been listed as a perpetrator in the statewide database.

When:  Initial application and updated every five (5) years or within 72 hours of arrest, conviction or listing on the statewide perpetrator list.

 

FBI Fingerprinting

Who:  1) ALL employees and anyone having any contact with children including any individual 14 years of age or older applying for or in a paid position as an employee responsible for the welfare of a child or having direct contact with children.

2) Any volunteer who does not live in the state of PA

3) Any volunteer who has lived in PA less than ten years.

When:  Every five years.  Volunteers renew until the time they reach 10 year residency and then must submit Disclosure Statement.

Fee: $22.60

How: Go to https://uenroll.identogo.com/ to schedule an appointment for the background check. 

For all current and/or prospective parish and other staff/volunteers 

  • The following are service codes needed to register:
    • 1KG738 for Child Care Services/Program Employee and/or Contractors 18 and over.
    • 1KG756 for Employees 14-17 year olds that have contact with children
    • 1KG6ZJ for Volunteers.
    • If you don’t fall under any of the above categories you will need to contact (DHS) Department of Human Services to determine the appropriate code you should use at 717-783-6211.

For all current and/or prospective school employees/volunteers

  • The following are service codes needed to register:
      • 1KG6TR is the code for (PDE) Pennsylvania Department of Education (non-public schools)
      • 1KG6Y3 is the code for (PDE) Pennsylvania Department of Education Volunteers.
      • If you don’t fall under any of the above categories you will need to contact the PDE Pennsylvania Department of Education to determine the appropriate code you should use at 717-214-9755.
  • After above code is entered you should then click on Schedule or Manage Appointment and enter the required information.
  • For fingerprint locations please visit the following website: https://www.identogo.com/locations/pennsylvania

If any of the results come back as unreadable the applicant will need to go for a 2nd set of fingerprints.  If the results are still unreadable a name search will be conducted and the applicant will receive a letter.  Please know that this process/letter still needs to be completed/updated every 5 years for compliance.

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FAQ’s

AOP Policy background check FAQ updated 72018